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Key Features Include:

Background Checks

QR Code Sign-in System

Automatic Re-Verification

Zero Cost to Schools

Logs Visitor Activity

Risk Management Tool

Vendor Access Management

Tailored for School Districts

Guarantees Strigent Access Control

Allows Only Authorized Individuals to Enter School Premises

Important Tool in Liability and Risk Management

Meticulously Logs All Visitor Activity

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John Smith

PowerUp Electronic Services

Valid Until:

April 01, 2025

School Vendor Management

Advance Vendor Registration

Vendors register in advance, undergo background checks, and acquire badges before entering school property.

Key  Record Keeping

Vendor registrations, identity checks, background checks, and time/date of all school visits are recorded and stored in the system.

Record Visits

Registration, identity and background checks are logged as well as visits.

Record All Vendor Visits

Registration , identity and background checks are logged as well as visits.

Critical Record Keeping

Vendor registrations, identity checks, background checks, and time/date of all school visits are recorded and stored in the SSID system.

School Vendor Security System

The modern solution to secure and efficient school vendor management.

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Safe School ID is a vendor management system that empowers schools to fully vet and manage every vendor who enters their schools.
 

Safe School ID lets schools see all visitor activity, providing critical information for security audits to reduce liability and improve school risk management.

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Joint Sponsors

Final Step

Vendor Validation at School

  • School districts determine how they best will utilize Safe School ID, including their own check in system preferences.

  • Vendors should expect to present their proof of validation for check-in, and their visits will be logged into the system. 

  • School districts have complete control over who they ultimately allow into their respective schools. Safe School ID provides the tools, database, and tracking mechanisms for schools to make the most informed decisions.

How

SSID

Works?

Step 1

School District Registers

  • District registers on the Safe School ID website

  • District assigns individual school contact person for the program

  • District alerts vendors to the new system and directs them to sign up on the website

  • Districts receive onboarding information that includes best practices for implementation.

  • Continuing support includes live and pre-recorded webinars, along with technical support, all without cost to the school.

Step 2

Vendors Register

  • Vendors register on the website by clicking the signup tab on the homepage.

  • Each individual associated with the vendor that conducts business with school districts is expected to register.

  • Companies then direct their employees to complete verification through our comprehensive vetting system which includes:

    • Online identity verification via live facial recognition system

    • Federal court criminal database check

    • State and County court records check

    • Quarterly, automated re-verification for frequent vendors

    • Annual, automated re-verification for infrequent vendors

  • If vendor employees pass verification they receive a personalized QR code validation badge which can be:

    • Downloaded into IOS or Android wallet

    • Accessed online via smartphone

    • Printed and laminated through a third party vendor at an additional cost​

  • If an individual does not pass verification, they can request additional information from Safe School ID as to the reasons. 

  • Note that the authority to accept or deny entry based on verification status solely belongs to each respective school district. 

  • How much does it cost?
    Safe School ID is a free tool and service used by school districts to manage their vendors. School district vendors will pay $99/pass until May 31 2025.
  • What is the data privacy policy?
    Cloud services for SafeSchoolID are provided by Heroku, a container-based cloud Platform as a Service (PaaS) owned by Salesforce Inc., located at Salesforce Tower, 3rd Floor, 415 Mission Street, San Francisco, California, 94105. Heroku adheres to various compliance standards, including but not limited to: ISO 27001: This standard outlines security management and controls. ISO 27017: These are cloud-specific controls for information security. ISO 27018: This standard focuses on the protection of personal data in the cloud. SOC2 Type 2: This report covers Security, Availability, and Confidentiality controls. For more information on Heroku's compliance, please visit their compliance page at https://www.heroku.com/compliance Private data is never sold to third parties and never used for marketing purposes.
  • Can schools districts override SSID badge denial?
    Schools have the sole authority to authorize an individual. Districts can edit the status of a specific vendor at their discretion. A quick step guide will be provided to schools in addition to the various live and pre-recorded webinar trainings.
  • Can the same pass be used by multiple employees of one vendor company?
    No. Each pass represents an individual associated with a specific vendor.
  • How often is vendor eligibility is re-verified?
    Frequency of re-validation depends on multiple factors including, but not limited to: frequency of school access and school district policies. More frequent school access will increase the frequency of the automated re-validation checks. At minimum, vendors are all re-verified on an annual basis.
  • Is there an appeal process for denied vendors?
    If a vendoris denied a verification badge, they can request (in writing) additional Information on the sources of our data. SSID will provide a physical copy of source information. Subsequent remediation must be taken up with SSID data providers.

We’re Here to Help!

Every child and school employee deserves to feel safe at school, and it takes a village to ensure their safety.

 

SSID is here to help.

 

Please reach out with any questions here.

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